Applications Instructions

Log onto the grant application portal at: www.charlesnonprofits.com/covid-19/round3. Please make a note of your password as you will need it to re-enter the portal.

Filling in the Application:

Your form will automatically save your entries as you move through the application.

  • For narrative answers, use a Word document and cut-and-paste text into the application.
  • Do not use formatting like bullets, bold, or highlights as they will not translate to application.   
  • Answer all questions and upload the required documents or the system will not allow you to submit your application.
  • When you successfully submit your application, you will receive an e-mail acknowledgement and a copy of your application.

Documents that you will need:

  1. IRS 501(c)(3) Letter of Determination
  1. Most Recent 990 or 990-EZ, if you are required to file one by the IRS:

If you are not required to submit either of these documents, submit your most recent financial audit report or a Profit and Loss Statement signed by an authorized person in your organization.

For Grant Requests for General Operations Expenses Because of Revenue Loss:

  1. Documentation of Revenue Loss:

For local chapters/offices of regional or national organizations, submit local budgets for Charles County operations only.

  • FY2020 Monthly Profit and Loss statement showing a reduction in revenues from March 1, 2020 – August 31, 2020. OR Other verifiable method to prove the loss
  • If you anticipate additional revenue loss between September 1, 2020 – December 30, 2020, you will be asked to indicate the amount of the projected revenue loss along with the reason(s) for the additional loss.
  • FY2019 Full Year Monthly Profit and Loss statement for comparison purposes

For Grant Requests for Covid-Related Goods and Services:

  1. Project/Program Budget.

You will be asked to download the budget template, fill it out and upload it to the application form.

Note:  Because the source of grant funds is the federal government, the following restrictions apply:

  • If equipment is purchased, it must be tagged and inventoried. Disposal of assets must follow Federal guidelines.
  • Awarded funds may not be used for government revenue replacement, including the replacement of unpaid utility fees. Therefore, funds cannot be used for Charles County Water and Sewer bills. Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social Security Act outlined in the Guidance.

Questions? Contact Susan Petroff at spetroff@charlesnonprofits.org